The Board of Trustees is responsible for the overall operations of the University, including overseeing financial matters, property, the appointment of Vice-Principals and, in conjunction with the Senate, the appointment of the Principal.
BY-LAW NO. 1 - Composition, election and term of the Board of Trustees as approved by the Board of Trustees, May 2012.
| Categories | Eligibility |
|---|---|
|
Elected by the Board of Trustees: 10 members elected for 3-year terms |
The Nominating Committee of the Board of Trustees recommends appointments to the Board. |
|
Elected by the University Council: 6 members elected for 3-year terms (2 to retire each year) |
At any one time, the Council has six elected members on the Board of Trustees serving three-year terms. After securing at least five nominations from fellow Councillors, two are elected annually. |
|
Elected by the Staff: 2 members elected for 3-year terms |
All employees of the University who work a minimum of 14hrs. per week and who are not members of faculty are eligible to nominate, to be nominated and to vote. |
|
Elected by the Students: 1 undergraduate student for a 2-year term
1 graduate student for a 2-year term |
Students who are registered in an academic programme of the University and are members of the AMS.
Students who are registered in an academic programme of the University and/or are eligible to be members of the SGPS. |
|
Elected by the Faculty/Librarians/Archivists: 2 members elected for 3-year terms |
All those eligible to be members of QUFA are eligible to nominate, to be nominated and to vote. NOTE: Per the Queen’s University Faculty Association Agreement, the bargaining unit excludes members of the academic staff of Queen’s University who are full voting members of the Board of Trustees (Article 1.4(a)). If elected as a Faculty Trustee, the QUFA member will not be a part of the bargaining unit until the end of the elected term. |
Authority to Conduct Elections
Elections to the Board of Trustees are governed by the University Council and Board of Trustees Bylaws.
Board By-Law No.1 : Election of Trustees by the Faculty, Librarians and Archivists, Staff, Society of Graduate and Professional Students and Members of the Alma Mater Society
University Council By-Law C : Election and Appointments to the Council
The following Guidelines are derived from the By-Laws and apply to voting by paper ballot or online.
Eligibility
Eligibility to nominate, to vote and to stand for nomination and election is governed by the By-Laws.
Election Procedure
If an election is required for members of the Board of Trustees, it shall be conducted in accordance with the By-Laws
Voters will have the option to vote online or by paper ballot.
In order to be valid, ballots shall be returned to the Secretary of the University and must be received not later than a date specified by the Secretary of the University.
Verification, Scrutiny and Count of Ballots
The paper ballots received by the date specified shall be verified and tabulated on the next working day under the supervision of the Secretary of the University.
In online voting, the voter's eligibility to cast ballots is verified as part of the process of allowing the voter to cast a ballot. The votes are tabulated by the system and the results reported to the Secretary of the University
Announcements of Results
The Secretary of the University will receive a confidential report of the results that will be shared with the candidates.
The names of the successful candidates will be announced to the public.
BY-LAW NO. 1 - Composition, election and term of the Board of Trustees as approved by the Board of Trustees, May 2012.
Nomination of Faculty and Staff
Each year, Queen's Faculty and Staff are invited to nominate candidates for any vacant positions in their respective categories. An email is circulated to all departments and a notice is placed in the e-Queen's and For the Record detailing the current opening(s) and where nomination forms are found on the web.
NOTE: Per the Queen’s University Faculty Association Agreement, the bargaining unit excludes members of the academic staff of Queen’s University who are full voting members of the Board of Trustees (Article 1.4(a)). If elected as a Faculty Trustee, the QUFA member will not be a part of the bargaining unit until the end of the elected term.
Nomination Form
Nominations are now closed for the 2025 election.
Questions? Email univsec@queensu.ca.
Election
Nominees are asked to provide a biography no longer than 90 words and photograph. These are optional and both can be provided in the online nomination form.
The election will take place from March 20-27, 2025.
The election results are announced on the University Secretariat website.
Questions? Email univsec@queensu.ca.
Results
The election results will be announced on the University Secretariat website.
Results and Active Elections
Election Results
Staff and Faculty/Librarian/Archivist elections to the Board of Trustees
The 2025 Staff and Faculty elections to the Board of Trustees closed on March 27, 2025. The successful candidates are listed below:
Staff: Amanda Gray
Faculty/Librarian/Archivist: Paul Calluzzo
Newly elected Trustees will begin their three-year terms effective June 1, 2025.
University Council Election to the Board of Trustees
The successful candidates in the 2025 University Council representative positions on the Board of Trustees were:
- Jeremy Gooden (re-elected)
- Chessa Jope
The successful candidates will begin their terms on June 1, 2025.
Active Elections
The Staff and Faculty to the Board of Trustees election is currently active. The nomination period is now closed and the online election will run from March 20-27, 2025.