Effective March 26, 2026, SLT has approved the updated Travel & Expense Policy
Travel and Expense Reimbursement Policy | University Secretariat and Legal Counsel
Significant changes from the previous policy and procedures include:
- Starting point of travel: To calculate travel distances and reimbursements (e.g. mileage, rail, air fare), unless otherwise stated in an employment agreement, the starting point of travel will be whichever location – either the employee’s designated university work location or their personal residence – is closest to the business travel destination
- Traveling to and from the University: Unless otherwise specified in an employment agreement, travel, parking, and/or expenses to-and-from the University will not be reimbursed
- Mileage restrictions: The mileage was revised from a maximum 500km radius (1000 km round trip) to a maximum 600 km for a return trip, accommodating travel to Ottawa, Toronto, and Montreal. Mileage over 600 km may be reimbursed when it is the most economical option.
- Per diem meal reimbursement: Per diems will be the sole meal reimbursement option for travel within Canada and the United States of America. Receipted meals will still be accepted for international travel as well as meals that fall under the Hospitality Policy.
- Most economical definition: Most economical refers to the airfare or travel option that provides the best overall value for the University, considering both price and practicality.