Tools for Research at Queen's (TRAQ) Portal Sign-On
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NOTICE |
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We are currently experiencing a high volume of ethics submissions and are prioritizing the review of COVID-19 related research. Review timelines are ~ 2-4 weeks for GREB. We recommend your application is submitted to the REB as early as possible. Thanks for your patience. If you have questions related to your submission please contact Jennifer.Couture@queensu.ca. |
General Research Ethics Board (GREB)
The Principal of Queen's University has invested in the General Research Ethics Board (GREB) the authority to review any proposed research involving human participants that is conducted under the auspices of Queen's University. GREB primarily has human ethics authority over humanities, social science, science, engineering, and administrative research involving humans.
Queen's Federalwide Assurance Number: FWA00004184. GREB IRB Number: IRB00003062.
In-Person Human Participant Research
Restrictions are in place for in-person research. The process to start or resume in-person research can be found on the VPR website and includes 3 key steps. View Human Participant Research Guidelines and SOP
- Any previously approved in-person human participant research activity taking place in KFL&A only, and involving participants from KFL&A only, may resume
- In-Person research involving human participants from outside KFL&A continues to be suspended with the following exceptions:
- COVID-19 Research
- Study involves in-person research where the participant is receiving a service that would be delivered/received regardless of the research (e.g., medical treatment)
- Researchers currently in other regions or countries conducting approved in-person research, may continue, as long as they follow all applicable local public health directives and safety measures
- Contact your Associate Dean of Research should you be unclear whether your human participant study can continue
- New requests for in-person human participant research will be reviewed and approved by the central Research Response Team via your Associate Dean of Research
Additional clarification on COVID-19 spread and risk of infection is provided by Queen’s University and our Public Health partners and are continuously being re-assessed. Visit queensu.ca/vpr/covid-19 for the most up-to-date information.
Please feel free to contact Jennifer Couture, Manager, Research Ethics Compliance Jennifer.couture@queenu.ca, if you have any questions related to conducting in-person research.
- Ethics Compliance Application Forms (Descriptions)
- Quality Initiative Screening Tool Form (PDF 428 KB)
- GREB Standard Application Form Template – DO NOT SUBMIT (PDF 1 MB)
- GREB Reviewer Checklist - Standard Application form (WORD, 74 KB)
- GREB Instructor Course-Based Research Assignment Application Template – DO NOT SUBMIT (PDF 146 KB)
- GREB Secondary Use of Data Application Form – DO NOT SUBMIT (PDF 132 KB)
- GREB Self-Study Application Form – DO NOT SUBMIT (PDF 155 KB)
- Multiple Protocol Deviation Event Reporting Form (WORD 41 KB)
- Ethics Event Form Descriptions (PDF 416 KB)
- Confidentiality Agreement: Research Assistants/Transcribers (WORD 54 KB)
- Debriefing Letter Example (WORD 55 KB)
- Generic Confidentiality Agreement (WORD 55 KB)
- Microsoft Teams - Adding External Users (PDF 136 KB)
- Poster Example: Recruitment (WORD 43 KB)
- Queen's University Research Services Policies and Forms
- Security Protocol: On Campus After Regular Business Hours Form (WORD 47 KB)
- Guidelines for Differentiating among QA QI PE (PDF 791 KB)
- Confidentiality: Breaking Participant Confidentiality (PDF 499 KB)
- Duty to Report (PDF 438 KB)
- Incentives: Guidelines for Human Participant Research (PDF 98 KB)
- Instructors Conducting Research on Students: Ethical Considerations for Instructors Conducting Research on their Students (PDF 98 KB)
- On-line Survey Research and Fraudulent Compensation Claims (PDF 106 KB)
- Quality Assurance and Quality Improvement Study Guidelines (WORD 48 KB)
- Qualtrics: Conducting Anonymous Surveys (PDF 277 KB)
- Qualtrics: How to Distribute Your Survey Anonymously (PDF 140 KB)
- Recruitment Poster: Guidelines (PDF 189 KB)
- Research Data Management at Queen's University (Queen's University Library)
- Secondary Use of Data Guidelines for Data Sets Initially Collected with an Associated Research Publicly Available Anonymous Data (PDF 160 KB)
- Security Protocol: On Campus: Conducting Human Participant Research After Regular Business Hours Policy (PDF 435 KB)
- Security: Research Ethics Data Security Recommendations (WORD 39 KB)
- Sex and Gender: Policy on Collecting Information About Sex and Gender at Queen's University (PDF 710 KB)
- Snowball Sampling: Recruitment Guidelines (PDF 131 KB)
- Tri-Agency: Open Access Policy on Publications
- Tri-Agency: Statement of Principles on Digital Data Management
- Scholarship of Teaching and Learning (SoTL) Guidelines (PDF 260 KB)
- Storing University Records
How do I Apply for Human Participant Ethics Clearance? You must log in to TRAQ to access the Human Participant Research Ethics Application Forms.
- How do I check the reading level of a document in WORD? (PDF 152 KB)
- How do I delete a DRAFT application form in TRAQ? (PDF 567 KB)
- How do I submit an Annual Renewal Form in TRAQ? (PDF 243 KB)
- How do I submit an Amendment Form in TRAQ? (PDF 237 KB)
- How do I submit a Change in Study Team Form in TRAQ? (PDF 154 KB)
- How do I submit a SAE Form in TRAQ? (PDF 154 KB)
- How do I Self-Register in TRAQ as a NEW Student? (PDF 329 KB)
- How do I Self-Register in TRAQ as an External User? (PDF 228 KB)
- How do I create an anonymous survey using Qualtrics? (PDF 475 KB)
- How do I distribute an anonymous survey using Qualtrics? (PDF 140 KB)
How do I apply for Human Participant Ethics Clearance? You must log in to the online ethics application system TRAQto access the application forms.
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GREB Combined and Searchable SOPs |
| GREB Combined and Searchable SOPs (PDF 4 MB) |
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100 GENERAL ADMINISTRATION (101-106) |
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| SOP # | Title | Effective Date |
| 101 | Authority and Purpose (PDF 136 KB) | February 8, 2016 |
| 102 | Research Activities Requiring GREB Review (PDF 135 KB) | February 8, 2016 |
| 103 | Signatory Authority (PDF 99 KB) | February 8, 2016 |
| 104 | Management of GREB Office Personnel (PDF 106 KB) | February 8, 2016 |
| 105A | Conflicts of Interest (COI) GREB Members & Office Personnel (PDF 136 KB) | May 19, 2016 |
| 105B | Conflicts of Interest (COI) Researchers (PDF 154 KB) | February 8, 2016 |
| 105C | Conflicts of Interest (COI) Queen's University (PDF 108 KB) | February 8, 2016 |
| 106 | Standard Operating Procedures Maintenance (PDF 90 KB) | February 8, 2016 |
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200 GREB ORGANIZATION (201-206) |
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| SOP # | Title | Effective Date |
| 201 | Composition of GREB (PDF 111 KB) | February 8, 2016 |
| 202 | Management of GREB Membership (PDF 230 KB) | February 8, 2016 |
| 203 | Duties of GREB Memberships (PDF 137 KB) | February 8, 2016 |
| 204 | GREB Personnel Serving as GREB Members (PDF 91 KB) | February 8, 2016 |
| 205 | Management and Duties of Unit REBs (PDF 143 KB) | February 8, 2016 |
| 206 | Training and Education (PDF 57 KB) | December 14, 2020 |
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300 FUNCTIONS AND OPERATIONS (301-303) |
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| SOP # | Title | Effective Date |
| 301 | GREB Submission Requirements and Administrative Review (PDF 118 KB) | February 8, 2016 |
| 302 | GREB Meeting Administration (PDF 145 KB) | February 8, 2016 |
| 303 | Document Management (PDF 122 KB) | February 8, 2016 |
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400 REVIEWS OF RESEARCH (401-410) |
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| SOP # | Title | Effective Date |
| 401 | Unit REB Reviews (PDF 94 KB) | March 7, 2016 |
| 402 | GREB Delegated Reviews (PDF 137 KB) | March 7, 2016 |
| 403 | GREB Full Board Reviews (PDF 135 KB) | March 7, 2016 |
| 404 | Criteria for GREB Ethical Clearance (PDF 52 KB) | December 14, 2020 |
| 405 | Amendments to GREB Applications (PDF 93 KB) | March 7, 2016 |
| 406 | Adverse Events Related to GREB Applications (PDF 122 KB) | April 1, 2016 |
| 407 | Renewal of Ethics Clearance (PDF 160 KB) | May 19, 2016 |
| 408 | GREB Research Completion (PDF 68 KB) | March 7, 2016 |
| 409 | GREB Research Requiring Federalwide Assurance (FWA) (PDF 173 KB) | March 7, 2016 |
| 410 | Suspension or Termination of GREB Ethics Clearance (PDF 156 KB) | April 1, 2016 |
| 411 | GREB Protocol Deviation Reporting (PDF 159 KB) | June 30, 2021 |
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500 REVIEWS REQUIRING SPECIAL CONSIDERATION (501) |
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| SOP # | Title | Effective Date |
| 501 | GREB Review During Publicly Declared Emergencies (PDF 140 KB) | March 30, 2016 |
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600 GREB COMMUNICATION AND NOTIFICATION (601-602) |
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| SOP # | Title | Effective Date |
| 601 | Communication Researcher (PDF 93 KB) | March 30, 2016 |
| 602 | Communication Research Participants (PDF 85 KB) | March 30, 2016 |
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700 INFORMED CONSENT (701-704) |
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| SOP # | Title | Effective Date |
| 701 | Informed Consent Form Requirements and Documentation (PDF 126 KB) | March 30, 2016 |
| 702 | Waiver or Alteration of Informed Consent (PDF 106 KB) | March 30, 2016 |
| 703 | Consent for Research Involving Individuals Who Lack Capacity (PDF 102 KB) | March 30, 2016 |
| 704 | Consent and Secondary Use of Identifiable Data (PDF 91 KB) | March 30, 2016 |
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800 REVIEWS REQUIRING SPECIAL CONSIDERATION (801) |
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| SOP # | Title | Effective Date |
| 801 | Researcher Qualifications and Responsibilities (PDF 180 KB) | March 30, 2016 |
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900 FUNCTIONS AND OPERATIONS (901-903) |
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| SOP # | Title | Effective Date |
| 901 | External Audits or Inspections (PDF 102 KB) | March 30, 2016 |
| 902 | Quality Assurance Inspections (PDF 124 KB) | March 30, 2016 |
| 903 | Non-Compliance (PDF 155 KB) | March 30, 2016 |
GENERAL RESEARCH ETHICS BOARD (GREB) RESEARCH COMPLAINT PROCESS
Talk to Us
If you have concerns regarding a research study conducted under the authority of the General Research Ethics Board (GREB); please contact the GREB Ethics Office.
Our Contact information
Telephone: 1-844-535-2988;
or Email: GREB Chair at chair.GREB@queensu.ca
Our Role
Your welfare is our concern. If you have any ethics concerns or complaints about a research study, please contact the GREB Ethics Office.
What We Will Do
• We will listen to you and address your concerns,
• We will respect your confidentiality,
• We will keep you informed about the progress of the review and its conclusion.
GREB has the authority to stop a research study until action has been taken to remedy the identified problem.
Please note: The Ethics Office is working remotely until further notice.
| Name and Title | Phone Number | |
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Dr. Andrew Winterborn |
andrew.winterborn@queensu.ca | 613-533-2988 |
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Jennifer Couture |
jennifer.couture@queensu.ca |
613-533-6000 |
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Crystal McCracken |
crystal.mccracken@queensu.ca |
613-533-6000 |
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Daniel Tesolin |
daniel.tesolin@queensu.ca |
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| Emma Hamer Ethics Assistant |
emma.hamer@queensu.ca |
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