On this page: Membership | Schedule | Fees | LOI/CF Checklist | Join HSREB | SOPs | FAQs | Resources: Informed Consent, Application Form, HSREB Resources, Financial Services, Guidelines, Departures from SOPs, Participant Concerns | Contact Us
Vision:
The vision of the Queen’s University Health Sciences and Affiliated Teaching Hospitals Research Ethics Board (HSREB) is to provide education, guidance and oversight for research involving human participants.
Mission:
The mission of Queen’s University Health Sciences and Affiliated Teaching Hospitals Research Ethics Board (HSREB) is to ensure that research involving human participants follows equity-oriented principles. The HSREB shall promote education and ongoing training for all researchers and its REB members, facilitate the review process through guidance and support to the researchers in the submission and review process, and develop and implement policies and procedures that ensure research compliance with evolving provincial, national, and international guidelines (i.e., the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans). The HSREB shall function as an autonomous entity and recognizes that all members of the University community share a joint commitment to maintaining research integrity and the highest concern for human dignity, welfare, and justice.
The Principal of Queen's University has invested in the Queen’s University Health Sciences and Affiliated Teaching Hospitals Research Ethics Board (HSREB) the authority to review proposed research involving human participants that are being conducted under the auspices of Queen's University. HSREB primarily reviews health science research, including all research being conducted at the affiliated teaching hospitals (Kingston Health Sciences Centre (KGH and HDH Sites), Providence Care Centre (PCC) and Ongwanada. GREB primarily conducts reviews in the areas of humanities, social science, science, engineering, and administrative research. The HSREB is also a Clinical Trials Ontario (CTO) Qualified REB.
Queen's Federalwide Assurance Number: FWA00004184. HSREB IRB Number: IRB00001173.
Resources
- Queen's Case Report Guidelines (WORD 89 KB)
- Consent Form for Case Reports - KHSC (WORD 56 KB)
- Consent Form for Case Reports - Providence Care (WORD 68 KB)
- Consent Form Example: Interview, Risk, Compensation (WORD 85 KB)
- Consent Form Example: Survey, Risk, Compensation (WORD 86 KB)
- Verbal Consent Letter of Information (WORD 88 KB)
- Verbal Consent Log Template (WORD 81 KB)
- Verbal Consent Script Template (WORD 80 KB)
- Verbal Consent Script Template for Regulated Studies (WORD 81KB)
- Visual Assent Form Template (WORD 906 KB)
- Reviewer Checklist: Standard Application Form (WORD 117 KB)
- Reviewer Checklist: Intermediate Application Form (WORD 108 KB)
- Reviewer Checklist: Non-Recruitment Application Form (WORD 105 KB)
Application Form Templates (do not submit)
- Ethics Compliance Application Forms (Descriptions)
- Quality Initiative Screening Tool Form (PDF 428 KB)
- Non-Recruitment Application Form (PDF 376 KB)
- Intermediate Application Form (PDF 293 KB)
- Standard Application Form (PDF 491 KB)
Additional Forms
- Serious Adverse Event - Multi-Event Reporting Form (WORD 89 KB)
- Scientific Review Form (WORD 45 KB)
- Multiple Protocol Deviation Event Reporting Form (WORD 41 KB)
- Ethics Event Form Descriptions (PDF 416 KB)
- Sex, Gender and Race Template Form (PDF 38 KB)
- Sex, Gender and Race REDCap Template - Data Dictionary (CSV 3KB)
- Completing the TRAQ DSS Form for Hospital-Based Research (PDF 214 KB)
- Confidentiality Agreement Template (WORD 32 KB)
- Ensuring the Ethical Conduct of Patient-Oriented Research: A Guide for Researchers (PDF 281 KB)
- FAQ: Hospital-Based Research (FAQ) (PDF 235 KB)
- Microsoft Teams - Adding External Users (PDF 136 KB)
- Research Ethics Recruitment Poster Guidelines
- Security Protocol: On-Campus After Regular Business Hours Form (WORD 46 KB)
- SPIRIT Protocol Elements (PDF 63 KB)
- Storing University Records
Travel & Expense Reimbursements
The reimbursement of expenses (both travel and non-travel) incurred in conducting University business is governed by the Travel and Expense Reimbursement Policy and related procedures. Please note that this policy was revised, effective January 1, 2021.
Significant changes from previous policies and procedures include:
- Mandatory use of the ERS (Expense Reimbursement System) for all who have access to it (includes all Staff, Faculty, and Graduate Students)
- Release of new Travel Credit Card (TCard) program
- Travel advances will no longer be issued for costs that can be paid for through a TCard
- Costs incurred in advance of travel (ex. Flight prepayments) can be claimed when booking finalized, if paid for on TCard
- Reference to the new Professional Expense Reimbursement Procedure for QUFA Members
- Additions to list of positions that can approve an Exception to Policy
Cash Advances
Information on cash advances for research participant payment is available in the ERS (Expense Reimbursement System) section under “Cash Advances”.
- Using Draws as an Incentive for Human Participant Research
- Amendment or New Ethics Application Guidelines
- Safeguarding Your Research
- Virtual Research Guidelines (WORD 55 KB)
- Guidelines for Differentiating among QA QI PE (PDF 791 KB)
- Cannabis Research Information Sheet (PDF 99 KB)
- Confidentiality: Breaking Participant Confidentiality (PDF 78 KB)
- Duty to Report ( PDF, 437 KB)
- Incentives: Guidelines for Human Participant Research (PDF 98 KB)
- Instructors Conducting Research on Students: Ethical Considerations for Instructors Conducting Research on their Students (PDF 138 KB)
- Investigational Drug Labeling: Requirements for Health Canada and US Regulated Studies (PDF 32 KB)
- Online Survey Research and Fraudulent Compensation Claims (PDF 105 KB)
- Protocol Deviation/Privacy Breach Reporting (PDF 119 KB)
- Quality Assurance and Quality Improvement Study Guidelines (WORD 42 KB)
- Qualtrics: Conducting Anonymous Surveys (PDF 480 KB)
- Qualtrics: How to Distribute Your Survey Anonymously (PDF 278 KB)
- Research Ethics Recruitment Poster Guidelines
- Research Data Management at Queen's University (Queen's University Library)
- Secondary Use of Human Biological Materials and Human Information: Ethical Considerations (PDF 172 KB)
- Security Protocol: On Campus: Conducting Human Participant Research After Regular Business Hours Policy (PDF 87 KB)
- Sex and Gender: Policy on Collecting Information About Sex and Gender at Queen's University (PDF 740 KB)
- Snowball Sampling: Recruitment Guidelines (PDF 137 KB)
- Tri-Agency: Open Access Policy on Publications
- Tri-Agency: Statement of Principles on Digital Data Management
RESEARCH COMPLAINT PROCESS
Talk to Us
If you have concerns regarding a research study conducted under the authority of Queen’s University, Kingston General Hospital, Hotel Dieu Hospital, Providence Care Centre, or the Kingston Frontenac Lennox & Addington Health Unit; please contact the Office of Research Ethics.
Our Contact information
Toll-Free Telephone in North America: 1-844-535-2988 Email: HSREB Chair at hsreb@queensu.ca
Our Role
Your welfare is our concern. If you have any ethics concerns or complaints about a research study, please contact the HSREB Ethics Office.
What We Will Do
- We will listen to you and address your concerns,
- We will respect your confidentiality,
- We will keep you informed about the progress of the review and its conclusion.
HSREB has the authority to stop a research study until action has been taken to remedy the identified problem