Tools for Research at Queen's (TRAQ) Portal Sign-On
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NOTICE |
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Latest COVID-19 directives for the Queen's Research community We are currently experiencing a high volume of ethics submissions and are prioritizing the review of COVID-19 related research. Review timelines are ~ 8-12 weeks for HSREB. We recommend your application is submitted to the REB as early as possible. Thanks for your patience. If you have questions related to your submission please contact Jennifer.Couture@queensu.ca. |
Queen's University Health Sciences and Affiliated Teaching Hospitals Research Ethics Board (HSREB)
The Principal of Queen's University has invested in the Queen’s University Health Sciences and Affiliated Teaching Hospitals Research Ethics Board (HSREB) the authority to review proposed research involving human participants that are being conducted under the auspices of Queen's University. HSREB primarily reviews health science research, including all research being conducted at the affiliated teaching hospitals (Kingston Health Sciences Centre (KGH and HDH Sites), Providence Care Centre (PCC) and Ongwanada. GREB primarily conducts reviews in the areas of humanities, social science, science, engineering, and administrative research. The HSREB is also a Clinical Trials Ontario (CTO) Qualified REB.
Queen's Federalwide Assurance Number: FWA00004184. HSREB IRB Number: IRB00001173.
In-Person Human Participant Research
Applications requesting to restart existing or new in-person human participant research either on campus or in a hospital setting are no longer required. Please refer to Queen’s University COVID-19 Vaccination Policy regarding mandatory vaccination requirements for in-person University Activities.
Please feel free to contact Jennifer Couture, Manager, Research Ethics Compliance Jennifer.couture@queenu.ca, if you have any questions related to conducting in-person research.
- Consent Form Example: Case Reports (WORD 73 KB)
- Consent Form Example: Interview Research (WORD 50 KB)
- Consent Form Example: Survey Research (WORD 57 KB)
- Verbal Consent Letter of Information (WORD 51 KB)
- Verbal Consent Log Template (WORD 44 KB)
- Verbal Consent Script (WORD, 43 KB)
- Verbal Consent Script Template for Regulated Studies (WORD 44KB )
- Visual Assent Form Template (WORD 906 KB)
- Reviewer Checklist: Standard Application Form (WORD 78 KB)
- Reviewer Checklist: Intermediate Application Form (WORD 70 KB)
- Reviewer Checklist: Non-Recruitment Application Form (WORD 67 KB)
Application Form Templates (do not submit)
- Ethics Compliance Application Forms (Descriptions)
- Quality Initiative Screening Tool Form (PDF 428 KB)
- Non-Recruitment Application Form (PDF 376 KB)
- Intermediate Application Form (PDF 293 KB)
- Standard Application Form (PDF 491 KB)
Additional Forms
- Completing the TRAQ DSS Form for Hospital-Based Research (PDF 214 KB)
- Confidentiality Agreement Example (WORD 41 KB)
- Ensuring the Ethical Conduct of Patient-Oriented Research: A Guide for Researchers (PDF 281 KB)
- FAQ: Hospital-Based Research (FAQ) (PDF 235 KB)
- Microsoft Teams - Adding External Users (PDF 136 KB)
- Poster Example: Recruitment (WORD 43 KB)
- Security Protocol: On-Campus After Regular Business Hours Form (WORD 46 KB)
- SPIRIT Protocol Elements (PDF 63 KB)
- Storing University Records
- Virtual Research Guidelines (WORD 55 KB)
- Guidelines for Differentiating among QA QI PE (PDF 791 KB)
- Cannabis Research Information Sheet (PDF 99 KB)
- Confidentiality: Breaking Participant Confidentiality (PDF 78 KB)
- Duty to Report ( PDF, 437 KB)
- Incentives: Guidelines for Human Participant Research (PDF 98 KB)
- Instructors Conducting Research on Students: Ethical Considerations for Instructors Conducting Research on their Students (PDF 138 KB)
- Investigational Drug Labeling: Requirements for Health Canada and US Regulated Studies (PDF 32 KB)
- Online Survey Research and Fraudulent Compensation Claims (PDF 105 KB)
- Protocol Deviation/Privacy Breach Reporting (PDF 119 KB)
- Quality Assurance and Quality Improvement Study Guidelines (WORD 42 KB)
- Qualtrics: Conducting Anonymous Surveys (PDF 480 KB)
- Qualtrics: How to Distribute Your Survey Anonymously (PDF 278 KB)
- Recruitment Poster: Guidelines (PDF 190 KB)
- Research Data Management at Queen's University (Queen's University Library)
- Secondary Use of Human Biological Materials and Human Information: Ethical Considerations (PDF 172 KB)
- Security Protocol: On Campus: Conducting Human Participant Research After Regular Business Hours Policy (PDF 87 KB)
- Security: Research Ethics Data Security Recommendations (WORD 95 KB)
- Sex and Gender: Policy on Collecting Information About Sex and Gender at Queen's University (PDF 740 KB)
- Snowball Sampling: Recruitment Guidelines (PDF 137 KB)
- Tri-Agency: Open Access Policy on Publications
- Tri-Agency: Statement of Principles on Digital Data Management
Please visit our Ethics Frequently Asked Questions (FAQs) page
Please visit our HSREB Standard Operating Procedures page
RESEARCH COMPLAINT PROCESS
Talk to Us
If you have concerns regarding a research study conducted under the authority of Queen’s University, Kingston General Hospital, Hotel Dieu Hospital, Providence Care Centre, or the Kingston Frontenac Lennox & Addington Health Unit; please contact the Office of Research Ethics.
Our Contact information
Toll-Free Telephone in North America: 1-844-535-2988 Email: HSREB Chair at hsreb@queensu.ca
Our Role
Your welfare is our concern. If you have any ethics concerns or complaints about a research study, please contact the HSREB Ethics Office.
What We Will Do
- We will listen to you and address your concerns,
- We will respect your confidentiality,
- We will keep you informed about the progress of the review and its conclusion.
HSREB has the authority to stop a research study until action has been taken to remedy the identified problem
Please note: The Ethics Office is working remotely until further notice.
| Name and Title | Phone Number | |
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|
Kelly Blair-Matuk |
kelly.blair-matuk@queensu.ca | |
|
Jennifer Couture |
jennifer.couture@queensu.ca |
613-533-6000 |
| Megan Allore Ethics Coordinator, HSREB |
megan.allore@queensu.ca |
|
| Emma Hamer Ethics Assistant |
emma.hamer@queensu.ca |
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