Tools for Research at Queen's (TRAQ) Portal Sign-On
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NOTICE |
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We are currently experiencing a high volume of ethics submissions and are prioritizing the review of COVID-19 related research. Review timelines are ~ 8-12 weeks for HSREB. We recommend your application is submitted to the REB as early as possible. Thanks for your patience. If you have questions related to your submission please contact Jennifer.Couture@queensu.ca. |
Queen's University Health Sciences and Affiliated Teaching Hospitals Research Ethics Board (HSREB)
The Principal of Queen's University has invested in the Queen’s University Health Sciences and Affiliated Teaching Hospitals Research Ethics Board (HSREB) the authority to review proposed research involving human participants that are being conducted under the auspices of Queen's University. HSREB primarily reviews health science research, including all research being conducted at the affiliated teaching hospitals (Kingston Health Sciences Centre (KGH and HDH Sites), Providence Care Centre (PCC) and Ongwanada. GREB primarily conducts reviews in the areas of humanities, social science, science, engineering, and administrative research. The HSREB is also a Clinical Trials Ontario (CTO) Qualified REB.
Queen's Federalwide Assurance Number: FWA00004184. HSREB IRB Number: IRB00001173.
In-Person Human Participant Research
Restrictions are in place for in-person research. The process to start or resume in-person research can be found on the VPR website and includes 3 key steps. View Human Participant Research Guidelines and SOP
- Any previously approved in-person human participant research activity taking place in KFL&A only, and involving participants from KFL&A only, may resume
- In-Person research involving human participants from outside KFL&A continues to be suspended with the following exceptions:
- COVID-19 Research
- Study involves in-person research where the participant is receiving a service that would be delivered/received regardless of the research (e.g., medical treatment)
- Researchers currently in other regions or countries conducting approved in-person research, may continue, as long as they follow all applicable local public health directives and safety measures
- Contact your Associate Dean of Research should you be unclear whether your human participant study can continue
- New requests for in-person human participant research will be reviewed and approved by the central Research Response Team via your Associate Dean of Research
Additional clarification on COVID-19 spread and risk of infection is provided by Queen’s University and our Public Health partners and are continuously being re-assessed. Visit queensu.ca/vpr/covid-19 for the most up-to-date information.
Please feel free to contact Jennifer Couture, Manager, Research Ethics Compliance Jennifer.couture@queenu.ca, if you have any questions related to conducting in-person research.
- Consent Form Example: Case Reports (WORD 73 KB)
- Consent Form Example: Interview Research (WORD 50 KB)
- Consent Form Example: Survey Research (WORD 57 KB)
- Verbal Consent Letter of Information (WORD 51 KB)
- Verbal Consent Log Template (WORD 44 KB)
- Verbal Consent Script (WORD, 43 KB)
- Verbal Consent Script Template for Regulated Studies (WORD 44KB )
- Visual Assent Form Template (WORD 906 KB)
- Reviewer Checklist: Standard Application Form (WORD 78 KB)
- Reviewer Checklist: Intermediate Application Form (WORD 70 KB)
- Reviewer Checklist: Non-Recruitment Application Form (WORD 67 KB)
Application Form Templates (do not submit)
- Ethics Compliance Application Forms (Descriptions)
- Quality Initiative Screening Tool Form (PDF 428 KB)
- Non-Recruitment Application Form (PDF 376 KB)
- Intermediate Application Form (PDF 293 KB)
- Standard Application Form (PDF 491 KB)
Additional Forms
- Completing the TRAQ DSS Form for Hospital-Based Research (PDF 214 KB)
- Confidentiality Agreement Example (WORD 41 KB)
- Ensuring the Ethical Conduct of Patient-Oriented Research: A Guide for Researchers (PDF 281 KB)
- FAQ: Hospital-Based Research (FAQ) (PDF 235 KB)
- Microsoft Teams - Adding External Users (PDF 136 KB)
- Poster Example: Recruitment (WORD 43 KB)
- Security Protocol: On-Campus After Regular Business Hours Form (WORD 46 KB)
- SPIRIT Protocol Elements (PDF 63 KB)
- Storing University Records
- Guidelines for Differentiating among QA QI PE (PDF 791 KB)
- Cannabis Research Information Sheet (PDF 99 KB)
- Confidentiality: Breaking Participant Confidentiality (PDF 78 KB)
- Duty to Report ( PDF, 437 KB)
- Incentives: Guidelines for Human Participant Research (PDF 98 KB)
- Instructors Conducting Research on Students: Ethical Considerations for Instructors Conducting Research on their Students (PDF 138 KB)
- Investigational Drug Labeling: Requirements for Health Canada and US Regulated Studies (PDF 32 KB)
- Online Survey Research and Fraudulent Compensation Claims (PDF 105 KB)
- Protocol Deviation/Privacy Breach Reporting (PDF 119 KB)
- Quality Assurance and Quality Improvement Study Guidelines (WORD 42 KB)
- Qualtrics: Conducting Anonymous Surveys (PDF 480 KB)
- Qualtrics: How to Distribute Your Survey Anonymously (PDF 278 KB)
- Recruitment Poster: Guidelines (PDF 190 KB)
- Research Data Management at Queen's University (Queen's University Library)
- Secondary Use of Human Biological Materials and Human Information: Ethical Considerations (PDF 172 KB)
- Security Protocol: On Campus: Conducting Human Participant Research After Regular Business Hours Policy (PDF 87 KB)
- Security: Research Ethics Data Security Recommendations (WORD 95 KB)
- Sex and Gender: Policy on Collecting Information About Sex and Gender at Queen's University (PDF 740 KB)
- Snowball Sampling: Recruitment Guidelines (PDF 137 KB)
- Tri-Agency: Open Access Policy on Publications
- Tri-Agency: Statement of Principles on Digital Data Management
- How do I delete a DRAFT application form in TRAQ? (PDF 568 KB)
- How do I submit an Annual Renewal Form in TRAQ? (PDF 224 KB)
- How do I submit a Study Closure Form in TRAQ? (PDF 193 KB)
- How do I submit an Amendment Form in TRAQ? (PDF 238 KB)
- How do I submit a Change in Study Team Form in TRAQ? (PDF 240 KB)
- How do I submit a Local SAE Form in TRAQ? (PDF 242 KB)
- How do I submit a Non-Local SAE Form in TRAQ? (PDF 242 KB)
- How do I submit a Protocol Deviation Form in TRAQ? (PDF 239 KB)
- How do I Self-Register in TRAQ as a NEW Student? (PDF 330 KB)
- How do I Self-Register in TRAQ as an External User? (PDF 228 KB)
- How do I create an anonymous survey using Qualtrics? (PDF 476 KB)
- How do I distribute an anonymous survey using Qualtrics? (PDF 140 KB)
How do I apply for Human Participant Ethics Clearance? You must log in to the online ethics application system TRAQ to access the application forms.
How do I apply for Human Participant Ethics Clearance? You must log in to the online ethics application system TRAQ to access the application forms.
| HSREB Departures from Standard Operating Procedures (Note to File) | |
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200 HSREB ORGANIZATION (201-204) |
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| SOP # | Title |
| 201 | Composition of the HSREB (PDF 110 KB) |
| 202 | Management of HSREB Membership (PDF 145 KB) |
| 203 | Duties of HSREB Members (PDF 131 KB) |
| 204 | HSREB Office Personnel Serving as HSREB Members (PDF 127 KB) |
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300 FUNCTIONS AND OPERATIONS (301-303) |
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| SOP # | Title |
| 301 | HSREB Submission Requirements and Administrative Review (PDF 106 KB) |
| 302 | HSREB Meeting Administration (PDF 363 KB) |
| 303 | Document Management (PDF 113 KB) |
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500 REVIEWS REQUIRING SPECIAL CONSIDERATION (501-503) |
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| SOP # | Title |
| 501 | HSREB Review During Publicly Declared Emergencies (PDF 130 KB) |
| 502 | HSREB Review of Biological and Reproductive Materials (PDF 1331 KB) |
| 503 | HSREB Review of Human Genetic Research (PDF 103 KB) |
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600 HSREB COMMUNICATION AND NOTIFICATION (601-602) |
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| SOP # | Title |
| 601 | Communication Researcher (PDF 102 KB) |
| 602 | Research Communication (PDF 106 KB) |
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700 INFORMED CONSENT (701) |
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| SOP # | Title |
| 701 | Informed Consent Form Requirements and Documentation (PDF 123 KB) |
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800 REVIEWS REQUIRING SPECIAL CONSIDERATION (801) |
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| SOP # | Title |
| 801 | Researcher Qualifications and Responsibilities (PDF 112 KB) |
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900 FUNCTIONS AND OPERATIONS (901-903) |
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| SOP # | Title |
| 901 | External Inspections or Audits (PDF 120 KB) |
| 902 | Quality Assurance Review Program (PDF 193 KB) |
| 903 | Non-Compliance (PDF 295 KB) |
RESEARCH COMPLAINT PROCESS
Talk to Us
If you have concerns regarding a research study conducted under the authority of Queen’s University, Kingston General Hospital, Hotel Dieu Hospital, Providence Care Centre, or the Kingston Frontenac Lennox & Addington Health Unit; please contact the Office of Research Ethics.
Our Contact information
Toll-Free Telephone in North America: 1-844-535-2988 Email: HSREB Chair at hsreb@queensu.ca
Our Role
Your welfare is our concern. If you have any ethics concerns or complaints about a research study, please contact the HSREB Ethics Office.
What We Will Do
- We will listen to you and address your concerns,
- We will respect your confidentiality,
- We will keep you informed about the progress of the review and its conclusion.
HSREB has the authority to stop a research study until action has been taken to remedy the identified problem
Please note: The Ethics Office is working remotely until further notice.
| Name and Title | Phone Number | |
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Dr. Andrew Winterborn |
andrew.winterborn@queensu.ca | 613-533-2988 |
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Jennifer Couture |
jennifer.couture@queensu.ca |
613-533-6000 |
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Crystal McCracken |
crystal.mccracken@queensu.ca |
613-533-6000 |
| Megan Allore Ethics Coordinator, HSREB |
megan.allore@queensu.ca |
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| Emma Hamer Ethics Assistant |
emma.hamer@queensu.ca |
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