Request a Room

There are three room booking types:

Academic timetabled courses

Booked by the Office of the University Registrar by contacting

Academic ad hoc, non-recurring academically-oriented

Academic ad hoc booking requests (e.g., one day seminars, guest lecturers, midterms, special screenings, etc.) are managed by the Office of the University Registrar.

Each department has an administrator who has access to a Room Booking and Self-Service Portal to either request or self-service a room booking. Please contact your department administrator to submit your ad hoc booking request. If you still have questions about making a booking, or are a departmental administrator who needs help accessing or using the portal, please email


Non-academic ad hoc bookings and events

Booked by Room Reservations through their online Central Room Reservation Form.

These include, but are not limited to:

  • club meetings
  • conferences

  • guest lectures

Academic activities that are timetabled by the University Registrar have priority use of academic space. Non-academic events and ad hoc academic activities can be booked into academic spaces after publication of the timetable so long as they do not displace, or disrupt the continuity, of timetabled academic activities. These ad hoc bookings are on a first come, first serve, basis*.


*If there is an academic activity that cannot be accommodated due to a previously booked non-academic event, prioritization will be determined by the University Timetable Committee.