The Office of Risk and Safety Services has many different resources available from forms, policies, procedures, training and news. Below they are divided by unit; Campus Security & Emergency Services, Environmental Health & Safety, Insurance & Risk Management.
- Chemical Transfer Form
- Fume Hood Inspection/Testing Request
- Fume Hood Questionnaire
- Research Equipment / Furniture Decommissioning Form (PDF 87 KB). Please download the PDF, complete it and email to firstname.lastname@example.org
- Spill Report Form
- Appendix B - Asbestos Sampling Requisition Form
- Appendix C - Asbestos Work Requisition/Permit Form
- Ergonomic Consultation Follow Up Form
- Hoist and Crane Registration Form
- Joint Health and Safety Committee - Recommendation Form (PDF 482.5 KB)
- Referral Form for Ergonomic Consultation
- Respirator Screening Submission Form
- Safety Officer Contact Information Update Form
- Student/Employee Orientation Checklist (PDF 186 KB)
- Safety Supplies Order Form - You will need to download and complete this form, save it and then submit it via email to email@example.com
- Contamination Control Records (PDF 33 KB)
- Contamination Control Spreadsheet (XLS 34 KB)
- Laser Registration Form
- Radiation Inventory (PDF 41 KB) Word Version
- X-Ray Registration Form
- Aqueous Waste Spreadsheets
- Waste Disposal Form
- For a large amount of chemicals, or a mix of waste types (i.e. biological, chemical, empty etc.) fill out the excel sheet below and upload it in section 11 of the Waste Disposal form listed directly above.
- Chemical Waste Disposal Excel Sheet (XLSX 16.4 KB) - (for bulk disposal submissions, download this excel sheet, fill it out and upload it on the Chemical Waste form listed directly above)
For specific waste disposal information and assistance contact Tom Martinek at ext. 74976 or email firstname.lastname@example.org
- WSIB Form 6 - Workers Report of Injury/Disease (PDF 261.6 KB)
- WSIB Form 9 - Employers Subsequent (PDF 40.2 KB)
- WSIB Form 2647 - Functional Abilities Form For Timely Return to Work (PDF 143.6 KB)
Should you be involved in any of the possible emergency situations detailed below, knowledge of the appropriate procedures to follow will greatly reduce the threat of harm to yourself and others. If you have any questions or concerns regarding the following procedures, do not hesitate to contact us via email at email@example.com or by phoning 613-533-6733.
Student Death Protocol
The Student Death Protocol is intended to organize in a systematic manner the university’s response to a death of a student to ensure rapid, effective communication and follow-up that is sensitive to the unique circumstances of the situation.
Visit Student Affairs to learn more.
Providing Assistance to People with Disabilities during an Emergency
The person in charge of each class, meeting or other activity must ensure that each person who is non-ambulatory receives assistance from two helpers:
- The helpers assist this person to proceed to the nearest safe exit or stairwell on that floor.
- One helper is to remain, while the other proceeds to the ground level exit to notify the fire department, police or campus security, which will complete the rescue.
Elevators are not used unless specifically operated by fire fighting personnel.
The person in charge of each class, meeting or other activity must ensure that the nature of the emergency is explained to the individual quickly and clearly. The person must then be guided to the nearest safe exit and provided any further assistance necessary.
The person in charge of each class, meeting or other activity must ensure that the nature of the emergency is explained by speaking slowly, clearly or by writing a note to the individual quickly and clearly.
The person must then be guided to the nearest safe exit and provided any further assistance necessary.
University members are obligated to assist these community members, if they are on their own, during building evacuations and other emergencies.
Environmental Health and Safety Policies & Procedures
The University policies listed below are specific to the area of health and safety and have been created, and are maintained by, the Department of Environmental Health and Safety. Queen's is committed to an inclusive campus community with accessible goods, services, and facilities that respect the dignity and independence of persons with disabilities. The Adobe Acrobat (pdf), Word (doc) and Excel (xls) files found on this site are available in an accessible format or with appropriate communication supports upon request. Please contact firstname.lastname@example.org if you need any assistance.
- (SOP-HAZMAT-01) Spill Response Procedure (PDF 47 KB)
- (SOP-CHEM-01) Hazardous Waste Disposal Procedures (PDF 59 KB)
- Quick Reference Guide (PDF 374 KB)
- (SOP-CHEM-02) Transportation of Dangerous Goods Procedures (PDF 1.1 MB)
- (SOP-CHEM-03) WHMIS Training Program (PDF 170 KB)
- (SOP-CHEM-04) Mold Prevention Assessment and Remediation Procedures (PDF 338 KB)
- (SOP-CHEM-05) Chemical Storage Procedures (PDF 223 KB)
- (SOP-CHEM-07) Laboratory Flammable and Combustible Liquid Handling Procedures (PDF 147 KB)
- (SOP-CHEM-08) General Flammable and Combustible - Liquid Handling Procedures (PDF 32 KB)
- (SOP-CHEM-09) Use of Gentian Violet (PDF 90 KB)
- Biological Safety Manual (PDF 1.5 MB)
- (SOP-Biosafety-01) Vacuum & Aspirator Equipment (PDF 84 KB)
- (SOP-Biosafety-02) Importation of Biological Material ***UNDER REVIEW***
- (SOP-Biosafety-03) Biological Safety Cabinets (PDF 815 KB)
- (SOP-Biosafety-04) Biohazard Permit Application Process (PDF 44 KB)
- (SOP-Biosafety-05) Queen's University Biohazard Risk Group Definitions (PDF 38 KB)
- (SOP-Biosafety-08) Human Tissue, Blood or Other Body Fluid (PDF 411 KB)
- (SOP-Biosafety-09) Autoclaves - Biohazardous Waste Treatment (PDF 75 KB)
- Lentivirus (Please contact biosafety officer, Dan Langham at 74980) ***IN PROGRESS***
- (SOP-LAB-01) Fume Hoods (PDF 154 KB)
- (SOP-LAB-02) Autoclaves - Procedures for Operation, Maintenance, Repair, and Service (PDF 62 KB)
- (SOP-LAB-03) Emergency Eyewash Stations and Safety Showers (PDF 216 KB)
- Emergency Eyewash, Shower, and Drench Hose Inspection Checklist (PDF 232KB)
- Emergency Eyewash and Shower Instructions (PDF 184KB)
- (SOP-LAB-04) Laboratory Decommissioning (PDF 116 KB)
- (SOP-LAB-05) Labcoats (PDF 49 KB)
- (SOP-Safety-01) Guidelines for Working in the Heat (PDF 77 KB)
- (SOP-Safety-02) Joint Health and Safety Workplace Inspections (PDF 38 KB)
- (SOP-Safety-03) Health and Safety Roles and Responsibilities (PDF 27 KB)
- (SOP-Safety-04) Hoist Policy (PDF 162 KB)
- (SOP-Safety-05) Respirator Protection (PDF 116 KB)
- Respirator Screening Form (PDF 183 KB)
- (SOP-Safety-06) New Employee Health and Safety Orientation (PDF)
- (SOP-Safety-07) Departmental Safety Bulletin Boards (PDF 110 KB)
- (SOP-Safety-08) Electrical Equipment Certification (PDF 320 KB)
- (SOP-Safety-09) Foot Protection (PDF 72 KB)
- (SOP-Safety-12) Sharps and Glassware Disposal (PDF 63 KB)
- (SOP-Safety-13) Asbestos (PDF 130 KB)
- (SOP-Safety-14) Refusal to Work (PDF 108 KB)
- (SOP-Safety-15) Ladder Safety (PDF 72 KB)
- (SOP-Safety-16) Home Office Health and Safety (PDF 258 KB)
- Home Office Health and Safety Checklist (PDF 124 KB)
- (SOP-Safety-18) Roof Access (PDF 199 KB)
- (SOP-Safety-19) Elevating Work Platform (PDF 120 KB)
- (SOP-Safety-20) Fall Protection (PDF 140 KB)
- (SOP-Safety-22) Traffic Safety Plan (PDF 83 KB)
- (SOP-Safety-23) Hazard Reporting (PDF 97 KB)
- Hazard Reporting Form (PDF 115 KB)
- (SOP-Safety-24) Use of Unmanned Aerial Vehicles - Under Review contact email@example.com who will work with you on the approval.
- (SOP-Fire-01) Storage in Building Corridors (PDF 30 KB)
- (SOP-Fire-02) Monthly Fire Extinguisher Inspection (PDF 199 KB)
- (SOP-Fire-03) Indigenous Use of Traditional Medicines (PDF 28 KB)
- (SOP-Fire-04) Fire Watch (PDF 692 KB)
- (SOP-Fire-05) Guidelines on the Use of Tents (PDF 75 KB)
- (SOP-Fire-06) Decorations and Fire Safety (PDF 68 KB)
- (SOP-Fire-07) Compressed Gas Cylinder Storage and Transportation (PDF 127 KB)
- (SOP-Incidents/WSIB-01) Unpaid Student Placements (PDF 124 KB)
- (SOP-Incidents/WSIB-02) Incident Reporting & Investigation (PDF 92 KB)
- Incident Report Form (PDF 264 KB) or Incident Report Fillable Form (PDF 779 KB)
Health and Safety Bulletins
- Space Heaters (PDF 114 KB)
- Amendments to the Criminal Code (PDF 29 KB)
- Barbeque Safety Precautions (PDF 31 KB)
- Bats (PDF 25 KB)
- Car Smash Events - Guidelines (Nov 6, 2008) (PDF 28 KB)
- Laser Pointer (Jan 6, 2005) (PDF 30 KB)
- Lyme Disease (June 2004) (PDF 119 KB)
- Roofing Projects - Health Concerns (Revised June 2009) (PDF 36 KB)
- Ticketing - Ministry of Labour (March 7, 2005) (PDF 24 KB)
- West Nile Virus (July 23, 2003) (PDF 24 KB)
- Portable Generators (July 9, 2018) (PDF 34 KB)
- Laboratory Chairs and Stools (January 6, 2020) (PDF 226 KB)
- Glove Removal: The Beaking Method (March 12, 2021) (PDF 497 KB KB))
Queen’s University promotes the highest level of safety and security in all of its activities.
Accordingly, no person, while on property controlled or owned by Queen's University, shall store or carry a weapon. A weapon is defined as a manufactured device designed to injure or kill another being, or a device designed to look like a weapon. Examples of weapons include, but are not limited to, firearms, explosives (including fireworks), air guns, pellet guns, BB guns, crossbows, long bows, swords, martial arts weapons, prohibited blades, hunting or fishing knifes, brass knuckles, replica or imitation firearms or any prohibited device as defined by the Criminal Code of Canada, such as pipe bombs.
This policy is created in conjunction with the Queen’s University Policy Against Campus Violence and the Field Research Safety Policy.
- This policy does not apply to Police Officers, Peace Officers or Licensed Guards carrying issue weapons in the performance of their duties.
- Exceptions to the policy may be granted for a Queen’s-sanctioned event or activity (for example, Queen’s archery club, on-campus theatrical productions requiring props, and Queen’s martial arts club). Exceptions for such events or activities require written approval signed by a) the appropriate Dean, Director or Department Head, and b) the Director of Campus Security. The written approval will include a detailed list of what weapons are approved and for what purpose, who will be using them, how long they will be on campus and the provisions made for safe storage of the weapons when not in use. The Director of Campus Security will resolve any security concerns directly with the Dean, Director or Department Head in advance of the event taking place. Campus Security will be responsible for informing the relevant University departments/units (and, if appropriate, the Kingston Police) about any sanctioned activities taking place on-campus involving weapons or replica weapons. Any weapons that are required to be stored on Queen’s property must be stored safely and in accordance with all applicable laws, regulations and policies by the Department responsible for the event or activity. No weapons at all will be permitted to be stored in any Queen’s residence facility or in any Queen’s Apartment and Housing units.
- This policy exempts ceremonial knives carried or used to meet religious obligations and small folding or utility knives used for a lawful purpose that are not brandished or worn in such a manner as to cause concern or alarm.
Unauthorized weapons on campus
Campus Security will seize any unauthorized weapons found on campus for which there is not written authorization (see 2b). The weapons will be returned to the owner/user once either authorization has been received or the owner has arranged to have them stored permanently off campus. Firearms will be immediately turned over to the Kingston Police, as Campus Security has no secure firearms storage facility.
Individuals in possession of unauthorized weapons on campus may also be subject to disciplinary action up to and including expulsion from the University or termination of employment, depending on the circumstances. In the case of prohibited or non-registered firearms and other illegal weapons, the individual may also be subject to criminal prosecution.
If you wish to apply for an exemption under paragraph 2.b. of this policy, please print out and complete the Weapons Policy Request Form.
The form should then be passed to your dean, director or department head for their concurrence and then forwarded to the director of Campus Security for approval.
Queen's University Policies and Terms of Reference
The University policies listed below have been approved by the Senate and/or the Board of Trustees and can be accessed from the website of the Queen's University Secretariat and Legal Counsel.
- Health and Safety Management System
- Policy Statement on Health & Safety
- Policy Statement on Environmental Management
- Policy Statement on Student Health and Wellness
- Policy and Procedures for Reporting and Managing Infectious Diseases
- Off-Campus Activity Safety Policy
- Smoke-Free University Policy
- Workplace Violence and Harassment
Queen’s has a number of policies and accompanying procedures related to student rights, rules and responsibilities.
Many of these are related to student conduct, safety and wellness, including (but not limited to):
- Policies Regarding the Legalization of Cannabis
- Alcohol Policy (2012) (PDF, 588 KB)
- Athletics and Recreation, Discipline Policies and Procedures (2010)
- Student Conduct
- Orientation Week Policy Manual (PDF, 511 KB)
- Residence Community Standards Handbook 2020-2021 (5.2 MB)
- Health and Safety Policy Statement (2020)
- Off Campus Activity Safety Policy (2010)
- Student Health and Wellness Policy Statement (2018)
- Sexual Violence Involving Queen's University Students Policy
- Harassment / Discrimination Complaint Policy and Procedure
- Safe Disclosure Reporting and Investigation
- Weapons Policy (view below)
- Electronic Information Security Policy Framework including:
For a comprehensive list of policies, please consult the website of the University Secretariat.
- Accessible Event and Meeting Planning
- Alcohol Policy (PDF 589 KB)
- Event Services Food Forms
- Film Policy (PDF 48 KB)
- Film Policy Procedures (PDF 48 KB)
- Interim Policy on the Booking, Use, and Cancellation of Bookings in University Space (PDF 64 KB)
- Noise By-law (PDF 329 KB)
- Off Campus Activities Safety Policy (OCASP)
- Room Reservations
- Student Fundraising Opportunities
- Student Life Centre
- Register for WHMIS
- Biosafety Training
- Radiation Training
- Register for First Aid – full course
- Register for First Aid Refresher – Annual Refresher
- Health and Safety Awareness – OnQ
- Register for Joint Health and Safety Committee Certification
- Register for Supervisor Health and Safety
- Ladder Safety
- Register for Asbestos Awareness
- Register for Fire Extinguisher
- Register for Safety Officer Training