Meeting & Deadlines Calendar

  • Wednesday December 5, 2018 to Friday December 21, 2018
    Final examinations in Fall Term classes and mid-year tests in multi-term classes
  • Friday December 14, 2018 from 10:30am to 12:30pm
    Committee of Departments
  • Friday December 14, 2018 from 12:30pm to 3:00pm
    COD building leadership capacity workshop
  • Saturday December 15, 2018
    RTP Committee Chair will submit to the Unit Head the RTP file and written recommendation of the Committee with its reasons and any dissenting views. (see Collective Agreement Article 30.14.6)
  • Saturday December 15, 2018
    The Committee's recommendation shall be forwarded to the Member, who will have seven days to respond to the recommendation. (see Collective Agreement Article 30.14.7 (a))
  • Monday December 31, 2018
    Fall Term ends
  • Tuesday January 1, 2019
    New Year's Day (University closed; classes will not be held)
  • Tuesday January 1, 2019
    Deadline for Conference Fund Applications
  • Wednesday January 2, 2019
    Science Graduate Council Agenda Items Due to Council Secretary
  • Wednesday January 2, 2019
    Arts Graduate Council Agenda Items Due to Council Secretary
  • Thursday January 3, 2019 at 12:00pm
    Deadline for instructors to submit & Department Heads to approve all mid-year and final grades for Fall 2018 undergraduate courses (noon)
  • Monday January 7, 2019
    Winter Term classes begin
  • Monday January 7, 2019 from 12:00pm to 1:30pm
    New Faculty Mentorship Program - Mentor Orientation Session
  • Tuesday January 8, 2019 from 12:00pm to 1:30pm
    New Faculty Mentorship Program - Mentor Orientation Session
  • Tuesday January 8, 2019 at 12:00pm
    deadline to submit agenda items for Faculty Board
  • Tuesday January 8, 2019 from 1:30pm to 3:00pm
    Arts Graduate Council Meeting
  • Thursday January 10, 2019 from 1:30pm to 3:00pm
    Science Graduate Council Meeting
  • Thursday January 10, 2019 from 4:00pm to 5:30pm
    New Faculty Mentorship Program - Mentor/Mentee Gathering
  • Friday January 11, 2019 from 3:30pm to 5:30pm
    Committee of Departments
  • Tuesday January 15, 2019
    The Unit Head's recommendation shall be forwarded to the Member, who will have ten days to respond to the recommendation. (see Collective Agreement Article 30.14.8.)
  • Tuesday January 15, 2019
    Unit Head shall submit to the Dean the following material: RTP file, written recommendation of the Committee with its reasons and any dissenting views and the Member's response to the Committee's recommendation (if any), and the Dept. Head's written recommendation and reasons. (see Collective Agreement Article 30.14.7(f))
  • Friday January 18, 2019 from 3:30pm to 5:00pm
    Faculty Board
  • Tuesday January 29, 2019 from 1:30pm to 3:00pm
    Undergrad Chairs Meeting
  • Wednesday January 30, 2019 from 10:30am to 12:00pm
    Undergrad Chairs Meeting
  • Thursday January 31, 2019
    Science Graduate Council Agenda Items Due to Council Secretary
  • Friday February 1, 2019
    Deadline for submission of faculty Annual/Biennial Reports to Unit Heads. (see Collective Agreement Article 28.2.1)
  • Monday February 4, 2019
    Deadline for Award for Excellence in Graduate Teaching Applications
  • Monday February 4, 2019 at 12:00pm
    deadline to submit agenda items for Faculty Board
  • Tuesday February 5, 2019
    Arts Graduate Council Agenda Items Due to Council Secretary
  • Thursday February 7, 2019 from 1:30pm to 3:00pm
    Science Graduate Council Meeting
  • Friday February 8, 2019 from 3:30pm to 5:30pm
    Committee of Departments
  • Tuesday February 12, 2019 from 1:30pm to 3:00pm
    Arts Graduate Council Meeting
  • Friday February 15, 2019 from 3:30pm to 5:00pm
    Faculty Board
  • Monday February 18, 2019
    Family Day (classes will not be held)
  • Tuesday February 19, 2019 to Saturday February 23, 2019
    Winter mid-term Reading Week
  • Thursday February 28, 2019
    Science Graduate Council Agenda Items Due to Council Secretary
  • Friday March 1, 2019
    Deadline to submit RTP file and Dean's recommendation to Principal. (see Collective Agreement Article 30.14.13)
  • Friday March 1, 2019
    Notice Available for Term Adjunct Appointments shall be posted on the Unit Website on or before March 1 (for Summer Term courses). (see Collective Agreement Article 25.10.1.2 (a))
  • Friday March 1, 2019
    CRC Tier I and II nominations due to Faculty Office (for April submission)
  • Saturday March 2, 2019
    Deadline for Professor Frank Pearce Prize Applications
  • Monday March 4, 2019 at 12:00pm
    deadline to submit agenda items for Faculty Board
  • Tuesday March 5, 2019
    Arts Graduate Council Agenda Items Due to Council Secretary
  • Tuesday March 5, 2019 from 1:30pm to 3:00pm
    Undergrad Chairs Meeting
  • Wednesday March 6, 2019 from 10:30am to 12:00pm
    Undergrad Chairs Meeting
  • Thursday March 7, 2019 from 1:30pm to 3:00pm
    Science Graduate Council Meeting
  • Friday March 8, 2019 from 3:30pm to 5:30pm
    Committee of Departments
  • Saturday March 9, 2019 from 9:00am to 2:00pm
    March Break Open House
  • Tuesday March 12, 2019 from 1:30pm to 3:00pm
    Arts Graduate Council Meeting
  • Friday March 15, 2019
    Deadline for Project-based and Portfolio PhD Applications
  • Friday March 15, 2019 from 3:30pm to 5:00pm
    Faculty Board
  • Tuesday March 26, 2019 at 12:00pm
    deadline to submit agenda items for Faculty Board
  • Thursday March 28, 2019
    Science Graduate Council Agenda Items Due to Council Secretary
  • Sunday March 31, 2019
    Fiscal year-end deadline for faculty members to submit claims for Professional Expense Reimbursement to Kellie Hart, ext. 75594
  • Monday April 1, 2019
    Principal informs Renewal candidates of his decision in writing. (see Collective Agreement Article 30.15.4)
  • Monday April 1, 2019
    Deadline for Conference Fund Applications
  • Tuesday April 2, 2019
    Arts Graduate Council Agenda Items Due to Council Secretary
  • Tuesday April 2, 2019 from 1:30pm to 3:00pm
    Undergrad Chairs Meeting
  • Wednesday April 3, 2019 from 10:30am to 12:00pm
    Undergrad Chairs Meeting
  • Thursday April 4, 2019 from 1:30pm to 3:00pm
    Science Graduate Council Meeting
  • Friday April 5, 2019
    Winter Term classes end
  • Friday April 5, 2019 from 3:30pm to 5:00pm
    Faculty Board
  • Saturday April 6, 2019 to Thursday April 11, 2019
    Winter Term pre-examination study period
  • Tuesday April 9, 2019 from 1:30pm to 3:00pm
    Arts Graduate Council Meeting
  • Thursday April 11, 2019 to Sunday April 28, 2019
    Final examinations in Winter Term and multi-term classes
  • Monday April 15, 2019
    Principal informs Tenure and/or Promotion to Associate Professor candidates of his decision in writing. (see Collective Agreement Article 30.15.4)
  • Monday April 15, 2019
    Unit Heads to provide initial workload proposals to faculty members in writing. (See Collective Agreement Article 37.2.3)
  • Friday April 19, 2019
    Good Friday (examinations will not be held)
  • Thursday April 25, 2019
    Science Graduate Council Agenda Items Due to Council Secretary
  • Friday April 26, 2019 from 3:30pm to 5:30pm
    Committee of Departments
  • Tuesday April 30, 2019
    Winter Term ends
  • Wednesday May 1, 2019
    Each Unit shall elect a standing RTP Committee. (see Collective Agreement Article 30.2.1)
  • Wednesday May 1, 2019
    An Appointments Committee shall be established in each Unit. (see Collective Agreement Article 25.5.1)
  • Wednesday May 1, 2019
    Summer Term begins
  • Thursday May 2, 2019 from 1:30pm to 3:00pm
    Science Graduate Council Meeting
  • Monday May 6, 2019
    Summer Term classes begin (May-June/6W1 and May-July/12W Sessions)
  • Tuesday May 7, 2019
    Arts Graduate Council Agenda Items Due to Council Secretary
  • Tuesday May 14, 2019 from 1:30pm to 3:00pm
    Arts Graduate Council Meeting
  • Wednesday May 15, 2019
    Unit Head shall (a) notify all Members of the Unit of the Promotion deadlines for the coming year, (b) provide written notification of the notice of the Provost and Vice-Principal (Academic) to all Members within the Unit, and (c) notify all Members eligible for Renewal or Tenure in writing of their eligibility, and in that notice draw their attention to Appendix O. If the Unit Head uses e-mail to notify the Member, it shall be followed up by a letter. The Unit Head shall make reasonable efforts to ensure that the Member has received timely notice. (see Collective Agreement Article 30.7.2)
  • Wednesday May 15, 2019
    Principal informs Promotion to Full Professor candidates of decision in writing. (see Collective Agreement Article 30.15.4)
  • Wednesday May 15, 2019
    Unit Head must inform faculty members of their eligibility for Renewal, Tenure or Continuing Appointment in writing. (see Collective Agreement Article 30.7.2)
  • Friday May 17, 2019 from 3:30pm to 5:30pm
    Committee of Departments
  • Monday May 20, 2019
    Victoria Day (classes will not be held)
  • Thursday May 30, 2019
    Heads to provide Faculty with their workloads for the period of September to August in writing. (see Collective Agreement Article 37.2.3)
  • Saturday June 1, 2019
    Notice Available for Term Adjunct Appointments shall be posted on the Unit Website on or before June 1 (for Fall Term and Fall-Winter Term courses). (see Collective Agreement Article 25.10.1.2 (a))
  • Friday June 14, 2019 from 3:30pm to 5:30pm
    Committee of Departments
  • Friday June 21, 2019
    National Indigenous Peoples Day
  • Monday July 1, 2019
    Deadline for Faculty Members to inform Unit Heads of their application for Renewal, Tenure, and Promotion. (see Collective Agreement Article 30.7.3)
  • Monday July 1, 2019
    Canada Day (classes will not be held)
  • Monday July 1, 2019
    Deadline for Conference Fund Applications
  • Monday July 15, 2019
    Unit Head’s must have met with Promotion, Renewal and, Tenure candidates to give advice on the preparation of the application and to discuss the suitability of potential referees. (see Collective Agreement Article 30.8.5)
  • Monday August 5, 2019
    Civic Holiday (classes will not be held)
  • Thursday August 15, 2019
    Faculty members applying for Renewal, Tenure, or Promotion must submit materials to their Renewal, Tenure, and Promotion Committee. (see Collective Agreement, Article 30.9.1)
  • Sunday September 1, 2019
    Fall Term begins
  • Monday September 2, 2019
    Labour Day
  • Thursday September 5, 2019
    Fall Term classes begin
  • Friday September 27, 2019 to Monday September 30, 2019
    OUF - Ontario Universities' Fair
  • Saturday October 19, 2019 from 9:00am to 4:00pm
    Fall Preview
  • Thursday October 24, 2019 to Monday October 28, 2019
    Fall Term Break
  • Saturday November 2, 2019 from 9:00am to 4:00pm
    Fall Preview
  • Sunday December 1, 2019
    Deadline for Conference Fund Applications