University Registrar


University Registrar

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During January and February 2022, all client services are available online.  Please visit our information page for links to our eServices.

Funding Agencies and Sponsorships

Students whose fees are to be paid by a bonafide external agency on receipt of an invoice from Queen's University must provide written authorization from the agency.

The letter must be on the agency’s letterhead, and include the following information:

  • Name and student number of student being sponsored
  • Start date/term and end date/term of sponsorship
  • Items agency will cover i.e. tuition, mandatory student activity fees, optional student fees, residence and or UHIP
  • Name, address, and phone number of contact person, for billing purposes
  • Mailing address of agency, for billing purposes

Please submit your funding/sponsorship authorization letter at least 1 month before the start of the term. For example, August 1st for Fall term, December 1st for Winter term, April 1st for Summer term.

The funding/sponsorship authorization letter can be sent in any the following ways:

  • scan and email to
  • fax to 613.533.2068, Attention: Fees
  • mail to:
Queen's University
Office of the University Registrar (Records and Services)
Room 125, Gordon Hall
74 Union Street,
Kingston, Ontario. K7L 3N6
Attention: Fees


Do you already have Health, Dental, and/or Hospital Insurance?

If your agency has already provided you with Health, Dental, and/or Hospital Insurance, you must complete the opt-out procedures by the applicable deadline dates or you will be held personally responsible for payment of these fees. For more information, refer to the Student Activity Fee section applicable to your program (AMS or SGPS), and the QUIC office.