Request for Supplier Qualifications (RFSQ) #Q-2020-029-NF

May 1, 2021 to April 30, 2024

No option to extend

  • Three vendors qualified under this Vendor of Record (VOR) program:
    • Grand & Toy
    • Holmes & Brakel
    • Upper Canada Office Systems

Nicole Fowler, Associate Director, Procurement Operations
email: or phone: (613) 533-2209 | internal ext. 32209

Yvonne Holland, Director, Leasing & Contract Management
email: or phone: (613) 533-6000 ext. 77906

  • All non-catalogue furniture orders must be placed on a purchase order via acQuire with quote attached regardless of the value.
    • $0 - $74,999.99 – 1 quote
    • $75,000 - $499,999.99 – 3 quotes
    • .=$500,000 – conduct open competitive procurement
  • CAD – Canadian dollars

Additional Program Details

Clients have the option of purchasing furniture in the categories of Basic, Enhanced and Premium.

If the VORs are unable to provide furniture to you or you have a special furniture order, an exception request will need to be made to Strategic Procurement and prior sign off from the Campus Planning and Real Estate team in Facilities will need to be obtained in order for your exception to be granted.  Note, furniture must comply to the university’s minimum furniture specification.

University's Furniture Safety and Performance Standard

Items that are considered quick ship, non-custom (e.g. keyboard trays, chairs, etc.), will be available for catalogue ordering on acQuire for each of the VORs. This will allow for ease of ordering and users will be able to complete a price comparison prior to checking out.

For non-catalogue item(s), please contact one of the VORs listed below. A VOR representative will meet with you to determine your requirements; provide a drawing of the setup(s), which you are required to approve; and will provide you with a quote outlining delivery and installation costs. Please note, new office furniture is CUSTOM BUILT for your requirements.

Details are available on the Furniture Ordering Process - outlines process for ordering project and custom needs.

For planning, renovation and furniture projects, please complete the Planning & Renovation Request Form.

In an effort to streamline the process for getting rid of unwanted furniture, the University has implemented an item exchange network, ReUseIt@Queen's. This application provides a vehicle for the campus community to advertise items they no longer need for others to use with no cost attached.  It could be anything: office supplies, furniture, equipment, etc.  Using this site to exchange unwanted items saves money, ensures less waste goes to landfill and supports our campus culture of sustainability.

For more information on obtaining used furniture, contact the Queen's University Waste Coordinator (Llynwen Osborne, ext 33396).

If the furniture/equipment is broken and is not suitable for reuse, please visit the Waste and Recycling Request webpage to fill out the appropriate disposal form.

To view all the details of this contract, please visit the Queen’s Strategic Procurement Wiki Page note, users will be required to use their netid to view.

View the summary of standards expected in this contract.

Supplier Contact Information

Grand & Toy, Workspace Interiors logo

Grand & Toy

Grand & Toy website

Meagan Roberts
Furniture Account Executive
Phone (613)384-1502 ext. 87114

Holmes & Brakel logo

Holmes & Brakel

Holmes & Brakel website

Jared Campeau
Account Executive
Phone (613) 305-1594

Upper Canada Office Systems logo

Upper Canada Office Systems

UCOS website

Sarah Kelman
Account Manager – Furniture Division
Tel (613) 547-8070 ext. 248
Cell (613) 532-9460