Request for Supplier Qualifications (RFSQ) #Q-2020-029-NF
May 1, 2021 to April 30, 2024
No option to extend
- Three vendors qualified under this Vendor of Record (VOR) program:
- Grand & Toy
- Holmes & Brakel
- Upper Canada Office Systems
- All non-catalogue furniture orders must be placed on a purchase order via acQuire with quote attached regardless of the value.
- $0 - $74,999.99 – 1 quote
- $75,000 - $499,999.99 – 3 quotes
- .=$500,000 – conduct open competitive procurement
- CAD – Canadian dollars
Additional Program Details
Clients have the option of purchasing furniture in the categories of Basic, Enhanced and Premium.
If the VORs are unable to provide furniture to you or you have a special furniture order, an exception request will need to be made to Strategic Procurement and prior sign off from the Campus Planning and Real Estate team in Facilities will need to be obtained in order for your exception to be granted. Note, furniture must comply to the university’s minimum furniture specification.
Items that are considered quick ship, non-custom (e.g. keyboard trays, chairs, etc.), will be available for catalogue ordering on acQuire for each of the VORs. This will allow for ease of ordering and users will be able to complete a price comparison prior to checking out.
For non-catalogue item(s), please contact one of the VORs listed below. A VOR representative will meet with you to determine your requirements; provide a drawing of the setup(s), which you are required to approve; and will provide you with a quote outlining delivery and installation costs. Please note, new office furniture is CUSTOM BUILT for your requirements.
Details are available on the Furniture Ordering Process - outlines process for ordering project and custom needs.
For planning, renovation and furniture projects, please complete the Planning & Renovation Request Form.
In an effort to streamline the process for getting rid of unwanted furniture, the University has implemented an item exchange network, ReUseIt@Queen's. This application provides a vehicle for the campus community to advertise items they no longer need for others to use with no cost attached. It could be anything: office supplies, furniture, equipment, etc. Using this site to exchange unwanted items saves money, ensures less waste goes to landfill and supports our campus culture of sustainability.
For more information on obtaining used furniture, contact the Queen's University Waste Coordinator (Llynwen Osborne, ext 33396).
If the furniture/equipment is broken and is not suitable for reuse, please visit the Waste and Recycling Request webpage to fill out the appropriate disposal form.
Supplier Contact Information
Grand & Toy
Furniture Account Executive
Phone (613) 219-1402
Holmes & Brakel
Phone (613) 599-4977 ext. 227