Board of Trustees EDII Action Plan

1. Representation

The Board of Trustees will take diversity, equity, inclusion, and Indigeneity into account with respect to both its own composition as well as that of its committees, subcommittees, and working groups.

  •  A revised Diversity Statement will be reviewed by the Governance and Nominating Committee (GNC) in September 2019 with the goal of placing a final version before the Board in December 2019 for its approval.
  • The GNC chair will ensure continued reflection on the Diversity Statement in the work of that committee, especially with reference to excerpts on composition when discussing Board and committee membership.

2. Role and Mandate

The Board of Trustees will take the diversity, equity, inclusion, and Indigeneity objectives of the university into consideration during its deliberations and discussions, where applicable.

  • The University Secretariat will revise the Board report template to include a section requiring information on the consideration of equity, diversity, inclusion, and Indigeneity (EDII) principles when developing submissions for the consideration of the Board.
  • To assist Trustees in understanding the EDII aspects of such matters, EDII objectives and education/training will be part of the Board orientation and the regular continuing education program of the Board.

3. Policies 

The Board of Trustees’ policies, procedures, and practices will take EDII into account during their development to ensure they are inclusive of a variety of perspectives.  Board deliberations and meetings will be inclusive and accessible to ensure that EDII will be an integrated part of decision-making and strategic planning.

  • All existing Board policies and procedures will be reviewed in this context as part of the university’s standard five-year policy review process.
  • The University Secretariat will review Queen’s accessible event planning standards in advance of all Board, Board committee, and Board retreat planning.

4. Education and Development

The Board of Trustees will ensure that its members have access to EDII education and development opportunities.  The Governance and Nominating Committee and University Secretariat will work with experts at the university to select appropriate training and education for trustees to complete that is delivered in a variety of ways, including online modules, in-person interactive sessions, and relevant and engaging readings, beginning in the 2019-20 academic year. The Board shall have as its goal to move from awareness, to understanding, and ultimately to demonstrated competency in EDII principles, as they relate to the work of the Board.