University Registrar


University Registrar

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Queen’s University will require all students, staff, and faculty returning to campus to be vaccinated against COVID-19. Students, staff and faculty will need to be fully vaccinated or have a plan to do so, by Sept. 7. Learn more here



Accommodations: Other

This page contains information regarding what defines an exam conflict, as well as procedures to apply for a exam conflict accommodation.

Please note: You must have a Queen’s Student Photo ID Card to gain entrance to an exam room.  YOU MUST BRING YOUR QUEEN'S STUDENT PHOTO ID TO ALL OF YOUR EXAMS.  Students writing an exam without a Queen's Student Photo ID will be assessed a fine of $50.00 per exam.

Gordon Hall, Room 110 |

Coronavirus (COVID-19) pandemic - Current Service

The Office of the University Registrar (OUR) is here to provide service to you.

We continue to offer online and remote service delivery to help reduce the global spread of the COVID-19 virus.
Our commitment to provide support to you remains our priority during this time and our core operations will continue.  As many staff within the OUR are working remotely, we would ask that your inquiries be directed as follows:

Please continue to monitor the Queen’s University’s COVID-19 webpage ( for the most up to date information.

What is an Exam Conflict?

An Exam Conflict is defined by a student's exam timetable containing any of the following:

  • two (2) exams at the same time;
  • an exam at the same time as a religious observance; or,
  • an exam in three (3) consecutive exam slots containing one 9:00 am, one 2:00 pm, and one 7:00 pm exam.
Examples of Consecutive Exam Slots

An exam slot refers to the morning, afternoon or evening time of an exam sitting on exam day.

Examples of three (3) consecutive exam slots would be:

A) The morning (09:00), afternoon (14:00), and evening (19:00) of the same day:

Exam Slot Day 1 Day 2
09:00 - 12:00 Exam 1  
14:00 - 17:00 Exam 2  
19:00 - 22:00 Exam 3  

B) The afternoon (14:00) and evening (19:00) of one day, and the morning (09:00) of the next day:

Exam Slot Day 1 Day 2
09:00 - 12:00   Exam 3
14:00 - 17:00 Exam 1  
19:00 - 22:00 Exam 2  

C) The evening (19:00) of one day and the morning (09:00) and afternoon (14:00) of the next day:

Exam Slot Day 1 Day 2
09:00 - 12:00   Exam 2
14:00 - 17:00   Exam 3
19:00 - 22:00 Exam 1  

* This applies to both 2 and 3 hour exam durations.

Religious Accommodations

Students requesting accommodation on the basis of Religious Observance must read the information contained in the following PDF. All requests for Religious Observance must be submitted to the Exams Office by the deadline date (see Deadlines to Apply below), and are authorized by the Office of Faith and Spiritual Life.

Religious Accommodations - Frequently Asked Questions (266 KB)

To request a Religious Observance exam accommodation, please complete the Exam Conflict Application found in the Making an Exam Conflict Application tab below. Students whose application has not been approved will be notified by email. Students whose application has been approved will receive an exam accommodation notice by email with the details of the accommodation.

Exchange Students

All exchange students whose first language is NOT English can apply to the Exams Office for an extra ½ hour of time to write final and mid-year exams. Students are also allowed to bring in one (1) paper language translation dictionary. Electronic dictionaries are NOT permitted.

If you would like to apply, you must complete the Extra Time request form.


Students must have each instructor sign for their course, then have the Associate Dean (or designate) sign the completed form. Return it to the Exams Office (Gordon Hall, Room 110) by the following dates:

  • November 7 (December exams)
  • March 8 (April exams)
  • June 7 (Spring & Summer exams)

The deadline dates are firm. No applications will be accepted after the deadline date.

Making an Exam Conflict Application

Individual arrangements are made for each student.

In order to make arrangements regarding an exam conflict, a student is required to complete an Exam Conflict Application and submit to the Exams Office by the firm deadline date (November 7, March 8, June 7).

The form can be obtained by clicking on the link below:

Exam Conflict Application (291 KB)

Time Zone Accommodations

  • Exams for May-June classes (June 24-26): Your instructor will be in touch with you
  • Exams for May-July classes (August 3-10): The Exams Office will send applicable students an email in early July with more information
  • Exams for July-August (August 16-18): Your instructor will be in touch with you
Deadlines to Apply

The deadlines to apply for an official exam conflict are as follows:

  • November 15th for Fall (December) exams
  • March 8th for Winter (April) exams; and,
  • June 7th for Summer (June/July/August) exams