Student Guide

Registration

Whether you are new to Queen's, or are a returning student, your academic year begins with your registration.

In order to help you better understand and plan your study year, we have provided a step-by-step breakdown of the process, along with other information that you may find helpful along the way.  

 

 

2022-23 Academic Year

Find your step-by-step registration instructions for the 2022-23 academic year below. Summer 2022 registration information for Faculty of Education students can be found in the following dropdown:

Faculty of Education students should refer to the following pdfs for their specific registration information for summer 2022.


Step 1: Getting Started

All Students

Mark your calendar with important dates. There are many important dates throughout the academic year that you should make note of, such as registration dates and tuition & fees due dates. In addition, each faculty and school will have their own Sessional Dates which includes deadline dates for adding and dropping courses. 

When eligible, all students are encouraged to have coverage in both a primary and a supplementary health plan. Learn about Health Insurance for domestic and international students.

NetID

Your NetID is your passport to student online services at Queen’s, such as: your student email, your SOLUS Student Centre, and onQ. Without it, you will be unable to access these services, so setting up your NetID is the first step.

  • If you do not yet have a Queen’s NetID and password, activate one now
  • The password you set up for your NetID will be the same for SOLUS, email, and all services requiring you to log on. You should never give out your NetID and password

Queen's Email

In order to ensure that your information remains private and is secure, the university will only use your @queensu.ca email account to communicate with you, so be sure to use this email account when contacting us and to check it on a regular basis.
Find information on setting up your @queensu.ca email.


MyQueensU Portal

The MyQueensU Portal functions as a personal ‘home page’ for students. After logging into the Portal with your NetID and password, you will be able to access your Queen’s email account and enter the SOLUS Student Centre. You will also be able to access the Message Centre, where important notices will be posted. Go to your MyQueensU Portal.


SOLUS Student Centre

How to update important contact information for Registration

The SOLUS Student Centre is the place where you will find everything relating to your student academic and financial record at Queen’s.

For tutorials on how to use SOLUS and a summary of the information you will find there, check out the SOLUS Help section of our website.

* Students also employed as staff at Queen’s (including graduate students employed as teaching assistants) will access SOLUS from the 'My Applications' tab and the Student/HR Admin link.

Banking Information

Do we have your banking information? You can update your information in the SOLUS Student Centre in the Finances section. Your Canadian banking information permits Queen’s to, when appropriate, process refunds directly into your bank account.

Please remember that:

  • Queen’s will not deduct payments directly from your bank account. You must make payments using one of the options listed on our how to pay page
  • Awards administered by the Student Awards Office will be deposited to your student account, not your personal bank account. Award payments will be held in your student account to be applied to all current and future due university charges (e.g. fall term tuition, fees, residence, winter term tuition). How Queen’s Financial Aid is Paid

Access to your Personal Information on SOLUS

If you would like the university to release financial and/or academic information to an individual (including a parent, or to an agency external to the university) you must complete an authorization through your SOLUS Student Centre. This authorization will stay in effect until you choose to cancel it.

As you manage your personal information on SOLUS, please be aware that the collection and use of this information by Queen’s is governed both by law (the Ontario Freedom of Information and Protection of Privacy Act, or FIPPA) and by the policies approved by the University Senate.


Update and Review Contact Information/Code of Conduct

Staying connected is now more important than ever, and we want to be able to reach out to you when it comes to giving you timely information on your studies, your student finances, providing you support services, or contacting designated people in the event of an emergency.

We ask that you take the time to complete these important steps to ensure we stay connected throughout your time with us, such as updating:

By completing these steps, you are helping us provide services and support to you as you embark on this new chapter in your academic career. 


Transcripts 

If you are a brand new university student who went to high school outside of Ontario, ensure you send your final transcript to Queen’s so that we have it by August 1.

It should be mailed to:

Undergraduate Admission,
Queen’s University, Gordon Hall,
74 Union Street, Kingston, ON K7L 3N6

Are you moving into residence for the first time? Check out the residence move-in webpage for instructions, packing lists, and tips. One of our favourite tips: bring bed raisers to create extra storage under your bed.

For more information, visit: queensu.ca/residences/

Queen's Student Accessibility Services (QSAS)

Students with disabilities who require academic accommodations are strongly encouraged to register with QSAS. 

Students are required to submit documentation that verifies they are a student with a disability and describes how their disability impacts them in school. Find more information about our disability documentation requirements.

For more information, visit: queensu.ca/studentwellness/accessibility-services 


Student Academic Success Services (SASS)

SASS offers academic support to students who wish to develop their skills in critical thinking, reading, learning, studying, writing and self-management. We welcome Queen's Undergraduate and graduate students at all stages of program completion and all levels of ability. For more information: sass.queensu.ca


Student Affairs Services

At Queen's, you are never alone. Our welcoming living and learning environment offers the programs and services you need to be successful, both academically and personally. We provide support to make sure you can be as successful as possible!

Check out the Student Affairs website for more supports and services.

Faculty/School Contact Information
Arts and Science

queensu.ca/artsci

613-533-2470

Education

educ.queensu.ca

613-533-6205

Engineering and Applied Science

engineering.queensu.ca

613-533-2055

School of Graduate Studies and Postdoctoral Affairs

https://www.queensu.ca/grad-postdoc/

613-533-6100

Health Sciences

bhsc.queensu.ca

(613) 533-2566 

Law

law.queensu.ca

613-533-2220

Medicine

meds.queensu.ca

613-533-2542

Nursing

nursing.queensu.ca

613-533-2668

Smith School of Business

smith.queensu.ca/index.php

613-533-2330

For information on how to navigate the Queen's campus, please consult the online campus map.

Specific Student Groups

Help Strengthen the Indigenous Presence at Queen’s

Students with Indigenous ancestry can self-identify to the university at any point during their time as a student at Queen’s.

  1. Login to your SOLUS student account at myqueensu.ca
  2. Click on the Profile tile
  3. Select 'Indigenous Self-Identification' and complete the information

Why Self-Identify?

  • Connect and become a part of the growing Indigenous student population on campus
  • Help the university better understand the Indigenous community to support outreach, program enhancements and Indigenous student success services

For more information and FAQs.


Apply for the Commitment Scholars Award and Bursary

The Commitment Scholars Award celebrates and recognizes demonstrated leadership in, and commitment to, racial justice, social justice, or diversity initiatives by a student in their high school or in their community. 

The award provides dedicated financial, academic, and career support to help students complete their degree.

Immigration, Refugees and Citizenship Canada (IRCC) reminds those attending Canadian post-secondary schools on study permits of the various rules related to their permit status.

  • Information from IRCC can be found in both English (PDF, 502 KB) and French (PDF, 490 KB)

Citizenship and Fees

International students are defined as non-Canadian students who do not have "permanent resident" status and have had to obtain the authorization of the Canadian government to enter Canada with the intention of pursuing an education.

International students are charged the international fee, though some exemptions may apply. Learn more about the international fee, exemption categories, and what to do if your status changes.


Queen's University International Centre (QUIC)

QUIC provides support to international students, staff, and their families. 

Services for international students include: University Health Insurance Plan (UHIP), International Welcome and Orientation, advising and immigration information, English Conversation Program, social activities and intercultural training. The QUIC also offers information regarding housing options for incoming international students. Through its activities, the Centre promotes an internationally-informed and cross-culturally sensitive university community. 

To find out more about the services available please visit the QUIC website.


International Housing Support

The QUIC offers information regarding housing options for incoming international students and other community members.

Telephone: +1-613-533-2604
Email: QUIC@queensu.ca


Office of the Vice-Provost (International)

Representing more than 90 countries from all corners of the globe, Queen’s students, staff, and faculty collectively form a campus that is dynamic in nature and diverse in outlook.

Many Queen’s students enhance their education with an international experience. You may choose to study for your entire first year, or an upper-year term, at the Bader International Study Centre, Queen's campus in the United Kingdom. Or perhaps your sights are set on an international exchange — you can take a language course before you go!

Or perhaps you’ll choose to experience the world closer to home by getting involved in one of the many student-led organizations that are working to make life better for global citizens — socially, politically, environmentally, and economically.

Office of the Vice-Provost (International).

Education

Opening day/introduction to the program is August 31.


Medicine or Law at Queen's

New Students: You will need to make sure that you have paid your admission deposit. If you have not yet paid the admission deposit, please contact your Faculty Office – Law: 613.533.6000 ext. 71683; Medicine 613.533.2542 as soon as possible.

Returning Students: Pay all outstanding debts by July 15. 

  • Log on to SOLUS to view your financial account to see if you have any outstanding debts

School of Graduate Studies and Postdoctoral Affairs

The School of Graduate Studies and Postdoctoral Affairs strives to provide a robust experience for students by offering support services, such as a comprehensive resource hub and a Professional Development Workshop Series, among others – enabling the academic, professional, and personal success of its students.

Reply to Your Offer of Admission

  1. Log into the online application site with your UserID and password and click on 'OFFER' in the 'STATUS' column
  2. Click 'CONTINUE', fill in the required information, and click 'SUBMIT'

Note: Applicants to the Queen's MSc (Occupational Therapy) and MSc (Physical Therapy) programs reply to offers of admission through the Ontario Universities Application Centre (OUAC) instead.

Students who have completed 24 units or more must participate in the Program/Plan selection process. This involves choosing the area of study (plan) that you wish to pursue.

Find more information about selecting your program/plan.

Step 2: Selecting your Courses

For undergraduate and professional students. For summer term course enrolment dates, check your faculty's academic calendar.

  • Make sure to pay all outstanding debts by June 15. You will not be able to enrol in classes until your debts to the university have been cleared
    • Log on to SOLUS to view your financial account to see if you have any outstanding debts
  • Any questions about the courses themselves, other than registration or payment, should be directed to the department concerned
  • The University Registrar's Office can be reached at solus@queensu.ca about registration or payment

You will be able to see your Shopping Cart and Enrolment Appointment time in SOLUS as of July 11. 

  • You can’t enrol in courses until your Enrolment Appointment, but you can log on to your SOLUS account and start adding courses to your Shopping Cart (July 18–25) and get your timetable organized
  • Your Enrolment Appointment is your specific time to enrol in your courses. During your enrolment appointment some courses will have restrictions to ensure students who need certain courses to complete their degree program receive priority

When your Enrolment Appointment time begins, access the SOLUS Student Centre to enrol in your classes. If there is space available in the classes you have selected, you will be enrolled in those classes.

Your first enrolment appointment will end at 11:30 pm EST on July 25. Registration will re-open at 8 am on July 27. At this time, most enrolment restrictions will be removed. (Note: Some online classes may still have enrolment restrictions).

This registration period will end at 11:59 pm EST on July 31.

View Your Enrolment Appointment on SOLUS

  1. Log into SOLUS Student Centre 
  2. Select the Manage Classes tile 
  3. Select the Enrolment Dates navigation 
  4. Select the term for which you want to enrol 
  5. Select Continue 
  6. Look under Enrolment Appointments to see when the appointment begins 
  7. When finished, select the SOLUS Student Centre to return to the main page 

If you chose some or all of your courses in July, you will have another chance to add, drop, or swap courses during Open Enrolment. At this time, enrolment restrictions will be removed from most courses. 

  • Some online courses may still have enrolment restrictions

The Open Enrolment period opens at 12 am EST on August 15 and runs as follows:

  • Faculty of Law: begins August 9
  • All others: begins August 15

If you require assistance, please email us at solus@queensu.ca

NOTE:  You will not be permitted to add or swap classes unless you have paid your fall tuition and Student Assistance Levy.

 

Commerce: Years 1 and 2

Education: All years

Music: Year 1

Nursing: All years

Physical Education/Kinesiology: Years 1 and 2

Engineering and Applied Science: All years

Law: Year 1

Medicine: All years

Arts and Science: All years

Commerce: All years

Health Sciences: All years

Music: All years

Nursing: Years 2 - 4

Physical Education/Kinesiology: All years

Engineering and Applied Science: Years 2 - 5

Law: All years*

*New incoming upper-year Law students will select courses and be enrolled manually with the assistance of the JD Program Coordinator, Margaret Gordon, at margaret.gordon@queensu.ca

Students must be enrolled in at least one course in all three (3) terms in order to avoid delays in fee assessment and/or award payments.

  • Graduate courses are normally chosen after consultation with your supervisor and/or department graduate coordinator
  • Contact your department’s Graduate Assistant to talk about your course selection

Continuing students: Please note that you will automatically be enrolled into your thesis course

All graduate departments are currently working with the Office of the University Registrar to register you in courses. You do not need to go on SOLUS to enrol in your graduate courses. If you have any questions about what courses you will be enrolled in, please go directly to your graduate department for clarification. You should be able to view your course registration on SOLUS by mid-August.

Course Selection SOLUS Tutorials

  1. Log into SOLUS Student Centre
  2. Select the Academic Progress tile
  3. Select the What-If Report navigation
  4. Select Create New Report
  5. Note: The information that appears on the Create What-if Scenario page by default is your current academic information
  6. Use the fields on the page to set up a what-if scenario based on up to three programs of study. Under Program Scenario, select options from the following drop-down menus:
    • Career
    • Academic Program
    • Academic Plan
    • Academic Sub-Plan (optional)
  7. Optional: Select Browse Course Catalog to select courses for inclusion in the course what-if scenario
  8. Select Submit Request link to generate your What-if Report
  9. Optional: Select View Report as PDF to download the report as a PDF.  Note: Ensure the web browser allows pop-ups 
  10. Select SOLUS Student Centre to return to the main page

Add Classes to your Shopping Cart

Check back soon for instructions for the new SOLUS experience.

Enrol in Your Classes

Check back soon for instructions for the new SOLUS experience.

 

If you drop a course, you may receive a refund based on how far into the term you are. Check the drop date schedule.

Check back soon for instructions for the new SOLUS experience.

Edit Classes

Check back soon for instructions for the new SOLUS experience.


Swap Classes

Check back soon for instructions for the new SOLUS experience.

Class Schedule

  1. Log into SOLUS Student Centre 
  2. Select the Manage Classes tile 
  3. Select the View My Classes navigation 
  4. Use options on the page to filter as necessary: 
    • Select By Class or By Date to view the corresponding information 
    • Checkboxes at top to filter Enrolled, Waitlisted, and/or Dropped classes 
  5. Optional: Select Enrolment Deadlines to view deadline date 
  6. Optional: Select Printable Page to render the class schedule in an easily-printable format 
  7. When finished, select SOLUS Student Centre to return to the main page    

Course History

  1. Log into SOLUS Student Centre   
  2. Select the Academic Records tile 
  3. Select the Course History navigation 
  4. View details for each courses, including: 
    • Class 
    • Description  
    • Term 
    • Grade  
    • Unit 
    • Status 
  5. Optional: Select a class to view Class Information (for Taken, and In Progress courses) 
  6. Optional: Select the Filter icon to filter by course status (Taken, In Progress, Transferred, Planned) 
  7. When finished viewing Course History, select the SOLUS Student Centre to return to the main page

Transfer Credit Report

Check back soon for instructions for the new SOLUS experience.


Check your student financial account often – whether you have a credit or an outstanding balance (e.g. tuition, ancillary fees, residence fees, transcript charges, overdue library fees) your up-to-date account balances are available online through the SOLUS Student CentreQueen’s will not send reminders or invoices for amounts outstanding, so it will be your responsibility to check your account regularly.
 

Step 4: Student Card Validation

The final step of registration is to ensure you have your Student Card validated. You will keep your card for the duration of your degree program at Queen’s, and will have it validated each September.

Student ID