For each course, there are two drop deadlines of which you should be aware. The first deadline is the date the course must be dropped on SOLUS to receive a full refund of the course fee (this is called the Financial Drop deadline). The second deadline is the last date to be able to drop the course on SOLUS (this is the Academic Drop Deadline); once this deadline has passed, you will not be able to drop the course. If you drop a course after the Financial deadline but before the Academic deadline, you will receive a partial refund; the earlier the date, the more the refund. Contact the Office of the University Registrar for details on fee refunds. See our Important Dates Calendar for both dates >
Adding a Course After the Last Official Date
Students wishing to add a course(s) after the last official published date for adding course(s) may appeal to the Associate Dean (Academic) to be granted permission to add the course(s). Students may not attend the desired course(s) unless and until the appeal to add the course is approved by the Associate Dean (Academic). Academic Regulation 6.1 states that a student "must be registered in a class(es) to be eligible to attend or otherwise participate in lectures, laboratories, tutorials, tests and examinations associated with the class(es)."
See Appeal Regulations Section 3 for more information on appealing matters other than those related to Academic Integrity.
The following material must be included as a part of the appeal:
- Submit an online Appeal
- A letter of explanation clearly demonstrating the significant extenuating circumstances, beyond the student’s control, which prevented him or her from adding the course(s) by the published deadlines.
- Written support from the course instructor and Undergraduate Chair from department offering the course that documents that both are aware of the student’s wish to add the course(s) late and that they do not expect that the student will have difficulty in catching up on missed materials. The course instructor and Undergraduate Chair may e-mail their statements to f2deans@queensu.ca.
- Supporting documentation/letter from an appropriate professional that clearly indicates ways in which the extenuating circumstances directly affected the student’s ability to add the course(s) during the published deadlines. Students are advised to submit an Off-campus Physician's Note [PDF] if requesting support from a medical professional outside of Health, Counselling and Disability Services.
TIME LIMIT: An appeal to add a course must be submitted to the Arts and Science Faculty Office within 21 calendar days of the first day in which the course is offered.
Dropping a Course After the Last Official Date
Students wishing to drop a course(s) after the last official published date for dropping course(s) may appeal to the Associate Dean (Academic) to be granted permission to drop the course(s). Note that courses in which a student has received a passing grade may not be dropped. Instead students should consider an appeal for CR standing (see Academic Regulation 10.2.2). For more information about Absence and Missed Course Work, see Academic Regulation 6.3).
A Note on Extenuating Circumstances and Late Course Drops:
The Associate Dean (Academic) will grant appeals where extenuating circumstances beyond the student’s control have prevented a student from dropping a course within the published deadline. The following examples illustrate what is or is not considered an extenuating circumstance for dropping a course or courses:
Circumstances not beyond a student's control include the following:
NO = You are an upper-year student and you have not received any type of verbal or written feedback concerning your performance in the course prior to the drop deadline.
NO = You have over-committed yourself by taking on additional work shifts, running for election, serving on student government or other committees, etc.
NO = You are ill earlier in the term (but not in the week or so preceding the deadline).
Extenuating circumstances beyond a student's control include the following:
YES = You or a family member suddenly became quite ill (near the deadline date), or have (has) been ill over a lengthy period of time making it impossible to continue your studies.
YES = You are in university for the first time and have not received any type of verbal or written feedback concerning your performance in the course prior to the drop deadline.
YES = You have suddenly developed a serious personal problem which is consuming much of your time and energy making it impossible to continue your studies.
